This article will explain where your grants are and why you cannot see them in the data entry screens.
If you are not able to see any grants (or a specific grant) in the data entry screens, your account probably has the Advanced Grant Manager Module enabled and the grant(s) have 'expired'. This only means that the fiscal year ending date has gone by, and the current date is part of the new grant cycle.
The Advanced Grant Manager is a very useful feature if your agency has more than one grant, each with a different fiscal year beginning date and/or multiple year grant cycles.
In the previous versions of VSTracking, as well as the current version without the Advanced Grant Manager, the software tracked one fiscal year beginning date and a grant cycle of just 1 year. The grant would just continue year after year and the new vs. continuing counts of victims/clients were reset according to the (one) fiscal year beginning date set by the Administrators on the account.
If your agency does not use the Advanced Grant Manager and would like more information about how to enable this feature check out the Knowledge Center article here: What is the Advanced Grant Manager Module?
With the Advanced Grant Manager, the Administrators on the account can set the beginning and ending dates for each grant cycle as needed for each grant that is tracked in the software. This makes accurate reporting much easier for those grants that have 8 or even 12 quarters, instead of just 4 quarters. This also means that the Administrators do not have to change the fiscal year beginning date for each separate grant just to generate the correct quarterly report for those grants.
The most important thing to remember is that the Administrators will need to add each new grant cycle before the end of the current grant cycle. Once the current grant cycle has passed it will no longer be available for selection when applying new services. Services being added with dates within the previous grant cycle will still be able to select the previous grant cycle for that grant.
If you need to back date services or catch up on data entry for services in the previous grant cycle, you can still do that even though that grant cycle will not be available to apply to current or future services provided. The service date must be within the date range of the previous grant cycle.
To learn how to add a new grant cycle click on the link here: Advanced Grant Manager - Next Grant Cycle.